In progressPersonal · AI workflow · 2026

joIndex

A custom coordination system, so I’m on top of my agents, not catching up with them.

Role: Design and code, with Claude
When: Oct 2026 – now
Where it stands: Live and in daily use since 25 Oct

joIndex on a laptop and a phone, on made-up projects: the laptop’s Today view with what’s blocked on me, what’s due and what’s done, and on the phone an ask about a hero image with three options to tap and a reply box.

Today, on a laptop and a phone. Every screen here is a build on made-up projects.

4 daysfrom a handwritten page to live
25projects on it, one card each
4–18agent sessions a day, around the clock

On this page

The problem

Many agents made me the integration point

By October I had agents on a dozen projects, each reporting in its own place and format. I wasn’t short on planning; I was the only place it all met, always catching up on what the agents had done, never on top of it.

“hopping between agent sessions still stresses me out a bit. and at the end, it’s multitasking.” (a voice note, 21 October)

A handwritten planner page headed “jo Presence”: a centralized tool or dashboard, for multitasking, to plan and execute instead of playing catch up; projects to items to subitems; shorter and longer runs; priority and time; dependency and blockers. — The next day, on paper: a centralised tool “to plan and execute instead of playing catch up.”

The system

Every thought lands on a card, every session reports back

A loop in five steps: I say it, it lands on a card, agents work it, it comes back to me as a report, I decide in one tap; my answer goes back onto the card. — One contract for everyone: agents write it down, the page reads it back, I make the call.

Every project is one card, in one format, goal on top. Every session ends with a short report: one breath first, the bold alone reads as a summary, and at most one ask, with options to tap. Every line says whose it is: mine, agreed by me, or Claude’s.

The Today view on a laptop, on made-up projects: blocked on me, due, needs me, and done, take a look, with a rail of projects and a panel of short tasks for spare minutes. — Today: what’s blocked on me first, then what’s due, then what’s done and waiting for a look.

The rules come from how I work. Restarting is the hard part, so each project shows only its next step. I often read tired, so the surface has no prose. Nothing goes quiet: a project ends done, dropped or parked, with a reason.

An ask on a phone, made-up project: Hero image, which blocks the home page header, with three options to tap (Wide desk, Hands on paper, Close on the lamp) and a reply box. — One ask, options to tap

The item Pick the cover photo on a phone, with my reply marked sent. — One ask, options to tap

1
19 Oct · Capture. An iPhone Shortcut: I talk, and it lands as a file in my library’s inbox. Not a coordination system yet.
2
21 Oct · The problem, named. “i think we can do something to help with quick read on the projects, and i have more sense of control.”
3
22 Oct · On paper. “been pulling plans & to dos each project in dif folder and formatting. chat isn’t right place.”
4
25 Oct · joIndex, in a day. A card for every project, the page, replies inside it, live behind a login by night: 56 commits.
5
25 Oct · What failed first. Replies I typed never arrived, then I couldn’t tell a reply that was read from one that was acted on: “for working with agent, there needs to be clear answered and worked basically.”
6
28 Oct · An app on every screen. Three panels on big screens, sheets on the phone. A nightly run files my replies and does the small safe things I marked Auto.
7
29 Oct · Off the laptop. Sessions died when the laptop slept: “this is stupid. is there a setting thing we can do to change this up?” Now they run on a Mac mini at home, and I reach them from my phone.
8
1 Nov · Looking back. “I said OK I need a coordination system. I started with the capture thing … within two weeks I grew into one.”
9
2 Nov · Capture that hears me. “This dictation is not good my friend.” Three models, tried on 102 of my own recordings; I picked the on-device one live. It lives in Eave, my Mac capture app.

How it runs

One lead session a day, the rest around the clock

Each morning one lead session, Today, reads every card, writes the plan, files what I drop in and starts the work sessions. I talk to one session; it keeps the rest.

For the techy: background Claude Code sessions with Remote Control on joFixer, a Mac mini at home that’s on 24/7, so any session is a tap away on my phone. A NAS holds the files; Cloudflare Tunnel and Access show the page to me alone.

“I am more confident to push multiple projects at the same time and being on top of things instead of just getting them parked.”

It’s how I work with AI anywhere, AI drafts and I check, at the scale of a life. Four checks were set at the start, such as knowing what to do next within a minute; used daily since, not yet formally measured.

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